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HCV Program Information

MARKETING YOUR PROPERTY TO HCV PROGRAM PARTICPANTS

HCV Program landlords can market their available rental properties directly to voucher holders by registering the properties in our free rental listing service.  Simply register for our online listing service HERE or call our office on 412-456-5090 and request  your property be advertised. It’s that simple!

To ensure your property is marketed to the largest audience, please consider advertising with other rental listing services, as well.  Additional listing services include: 

PAHousingSearch.com. PAHousingSearch.com is a free service to list affordable homes and apartments throughout Pennsylvania.  Calling their toll free number (1-877-428-8844) will connect you with dedicated staff who will help you list and update your property information. Or, you can create an online account to list all of your vacant properties yourself.

www.gosection8.com.  The site requires landlords to create an online account, and offers both free and paid memberships.

 

LEASING YOUR PROPERTY TO A VOUCHER HOLDER

Renting your unit through the HCV Program is similar to renting in the private market with a few extra steps:

STEP ONE:  Advertise your rental unit as you normally would (but don’t forget about our free listing service!). You then select a tenant who is qualified, eligible and acceptable to you. You may conduct any screening and background checks that you normally complete, such as those relating to credit and/or criminal backgrounds.

STEP TWO:  You and your potential HCV tenant complete and submit a Request  for Tenancy Approval (RFTA) packet.  The HCV tenant will provide the necessary forms, which must be completed by both you and the tenant.  Proof of paid real estate/school taxes and water/sewage accounts must be provided at the time the RFTA is submitted. For information on how to complete the RFTA packet, please refer to our RFTA INSTRUCTION SHEET.

STEP THREE:  The HACP will inspect the property.  Once the submitted RFTA has been approved, a representative will contact you to schedule an inspection. Initial inspections usually take place within 15 days of  RFTA approval. If repairs are needed, time is given to complete them.

STEP FOUR:  Lease and Housing Assistance Payment contracts are executed. The HACP will produce, and arrange for you to sign, all documents (in person or by mail) once the property is approved.  Generally, the initial lease term will be for one year (12 months).  After the initial contract term expires, the lease renews on a month-to-month basis.

STEP FIVE:  Payment will be made by the HACP, directly to you, within the first 10 days of each month.  Payments begin as soon as all documents are signed, and are issued on the 1st or 16th of each month.

 

REQUESTING A RENT INCREASE

Landlords may request a rent increase once per year.  Rent increase requests must be received by the HACP not later than 90 days prior to the tenant’s anniversary date.  The rent increase request must be signed by the tenant.  Any rent increase requests received later than the submission deadline, or that are missing the tenant’s signature, will be denied.  To help make sure your requests are submitted on time, please refer to the Rent Increase Request Submission Deadlines below. The Rent Increase Request form can be downloaded HERE.

Anniversary Month

Rent Increase Request Submission Deadline

January

October 3

February

November 3

March

December 1

April

January 1

May

January 31

June

March 3

July

April 2

August

May 3

September

June 3

October

July 3

November

August 3

December

September 2

 In the table below, you will find frequently used HCV Program forms and documents. Please click on the appropriate title to download the forms

2017 Voucher Payment Standards Download
2017 Utility Allowance - Energy Star Download
2017 Utlity Allowance - Standard Download
Change of Addresss Form Download
Contract Re-Write Instructions & Request Form Download
HCV Program Guidebook/ How to Calculate Rent Download
Model Lease Agreement Download
Rent Increase Information and Forms Download
Request for Tenancy Approval (RFTA) Instructions Download
Self-Inspection Checklist Download
Why Do Units Fail Inspection?  Download